CBA Rights – Administrative Leaves

 

Administrative Leaves

UFF-BOT
POLICY LEAVES

Purpose: To establish policy and procedures concerning employee leaves.

Policy:

  1. 10. Administrative Leaves.
    1. (A) Jury Duty and Court Appearances
    2. (B) Military Leave
      1. 1. Short-term Military Training
      2. 2. National Guard State Service
      3. 3. Other Military Leave.
    3. (C) Leave Pending Investigation
    4. (D) Other Leaves Provided Not Affecting Accrued Leave Balances
      1. 1. Florida Disaster Volunteer Leave
      2. 2. Civil disorder or disaster leave
      3. 3. Athletic competition leave
      4. 4. Leave for re-examination or treatment
    5. (E) Official Emergency Closings

  1. (A) Jury Duty and Court Appearances
    1. 1. An employee who is summoned as a member of a jury panel or subpoenaed as a witness
      in a matter not involving the employee’s personal interests, shall be granted leave with
      pay and any jury or witness fees shall be retained by the employee; leave granted hereunder
      shall not affect an employee’s annual or sick leave balance.
    2. 2. An appearance as an expert witness for which an employee receives professional compensation
      falls under the BOT-UFF Policy on Conflict of Interest and Outside Activity and the University’s
      policies and rules relative to outside employment/conflict of interest. Such an appearance may
      necessitate the employee requesting annual leave or, if a non-annual leave accruing employee,
      may necessitate the employee seeking an adjustment of the work schedule.
    3. 3. If an employee is required, as a direct result of the employee’s employment, to appear as
      an official witness to testify in the course of any action such duty shall be considered a part
      of the employee’s job assignment, and the employee shall be paid per diem and travel expenses
      and shall turn over to the University any fees received.
    4. 4. An employee involved in personal
      litigation during work hours must request annual leave or, if a non-annual leave accruing
      employee, must seek an adjustment to the work schedule.
  2. (B) Military Leave.
    1. 1. Short-term Military Training. An employee who is a member of the United States Armed
      Forces Reserve, including the National Guard, upon presentation of a copy of the employee’s
      official orders or appropriate military certification, shall be granted leave with pay during
      periods in which the employee is engaged in annual field training or other active or inactive
      duty for training exercises. Such leave with pay shall not exceed seventeen (17) work days
      in any one (1) federal fiscal year (October 1 – September 30).
    2. 2. National Guard State Service. An employee who is a member of the Florida National Guard shall
      be granted leave with pay on all days when ordered to active service by the State. Such leave
      with pay shall not exceed thirty (30) days at any one time.
    3. 3. Other Military Leave.
      1. (a) An employee, except an employee who is employed in a temporary position or employed on a
        temporary basis, who is drafted, who volunteers for active military service, or who is ordered
        to active duty (not active duty training) shall be granted leave in accordance with Chapter 43
        of Title 38, United States Code. Active military service includes active duty with any branch of
        the United States Army, Air Force, Navy, Marine Corps, Coast Guard, National Guard of the State
        of Florida, or other service as provided in Sections 115.08 and 115.09, Florida Statutes.
      2. (b) Such leave of absence shall be verified by official orders or appropriate military
        certification. The first thirty (30) days of such leave shall be with full-pay and shall not
        affect an employee’s annual or sick leave balance. The remainder of military leave shall be
        without pay unless the employee elects to use accumulated annual leave or appropriate leave
        as provided in (4) below, or the employer exercises its option under Section 115.14, Florida
        Statutes, to supplement the employee’s military pay. Leave payment for the first thirty (30) days
        shall be made only upon receipt of evidence from appropriate military authority that thirty (30)
        days of military service have been completed.
      3. (c) Applicable provisions of Federal and State law
        shall govern the granting of military leave and the employee’s reemployment rights.
      4. (d) Use of accrued leave is authorized during a military leave without pay in accordance with
        Section 12 of this Policy. (C) Leave Pending Investigation. When the President or designee has
        reason to believe that the employee’s presence on the job will adversely affect the operation
        of the University, the President or designee may immediately place the employee on leave
        pending investigation of the event(s) leading to that belief. The leave pending investigation
        shall commence immediately upon the President or designee providing the employee with a written
        notice of the reasons therefore. The leave shall be with pay, with no reduction of accrued
        leave.
  3. (D) Other Leaves Provided Not Affecting Accrued Leave Balances. An employee may be granted other
    leaves not affecting accrued leave balances which are provided as follows:

    1. 1. Florida Disaster Volunteer Leave is provided for an employee who is a certified disaster
      service volunteer of the American Red Cross. Leave of absence with pay for not more than fifteen
      (15) working days in the fiscal year may be provided upon request of the American Red Cross
      and the employee’s supervisor’s approval. Leave granted under this act shall be only for
      services related to a disaster occurring within the boundaries of the State of Florida.
    2. 2. Civil disorder or disaster leave is provided for an employee who is member of a volunteer
      fire department, police auxiliary or reserve, civil defense unit, or other law enforcement type
      organization to perform duties in time of civil disturbances, riots, and natural disasters,
      including an employee who is a member of the Civil Air Patrol or Coast Guard Auxiliary, and
      called upon to assist in emergency search and rescue missions. Such paid leave not affecting
      leave balances may be granted upon approval by the President or designee and shall not exceed
      two days on any one occasion.
    3. 3. Athletic competition leave is provided for an employee who
      is a group leader, coach, official, or athlete who is a member of the official delegation of
      the United States team for athletic competition. Such paid leave not affecting leave balances
      shall be granted for the purpose of preparing for and engaging in the competition for the
      period of the official training camp and competition, not to exceed 30 days in a calendar year.
    4. 4. Leave for re-examination or treatment with respect to service connected disability is provided
      for an employee who has such rating by the United State Department of Veterans Affairs and
      has been scheduled to be reexamined or treated for the disability. Upon presentation of written
      confirmation of having been so scheduled, such leave not affecting the employee’s leave balances
      shall be approved and shall not exceed six (6) calendar days in any calendar year.
  4. (E) Official Emergency Closings. The President or President’s representative may close the
    University, or portions of the University, in the event an Executive Order declaring an emergency
    has been issued. When natural disasters or other sudden and unplanned emergency conditions occur
    which are not covered by an Executive Order, the President or designee shall determine whether
    the University, or any portion thereof, is affected by the emergency and is to be closed. Such
    closings will be only for the period it takes to restore normal working conditions. Leave resulting
    from such an emergency closing shall not reduce employees’ leave balances.

Grievance chair:

 

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